Last updated: October 8, 2026
What you type into the free calculators and generators never leaves your browser.
Each workspace's business data is kept separate from every other workspace's at the database level.
Download, correct, restrict or delete your data yourself from Settings - no email needed.
Accountdesq ("we", "us", "our") operates accountdesq.com, which offers two distinct things: (A) free, browser-based accounting tools and calculators that need no account, and (B) the AccountDesq workspace - an account-based accounting platform for businesses. This policy covers both and says which part applies to which. AccountDesq is an early-stage product; this policy describes what we do today, not aspirations.
When you use the Invoice Generator, the Profit & Loss tool or any other calculator without signing in, everything you type - business names, amounts, client details, line items - is processed entirely in your web browser. This data:
PDF and Excel exports from the free tools are generated in your browser and download straight to your device.
A workspace needs an account. Sign-in is handled by our authentication provider (email and password, or a supported sign-in such as Google or Microsoft). The business data you enter - customers, vendors, items, invoices, bills, payments, bank transactions, journal entries, tax records, documents and attachments - is stored in our database so it is available across sessions and to your team.
We handle two kinds of data, and who decides about it differs:
Account
Workspace records
Billing
Security and activity logs
Consent records
In-app usage analytics
Email delivery logs
Website analytics
Product news emails
| Data | What it includes | Why we use it |
|---|---|---|
| Account | Name, email, sign-in method, preferences | To give you an account and run the service you asked for |
| Workspace records | The business data entered into a workspace | To provide the service to the business that owns the workspace |
| Billing | Plan, invoices we issue, billing contact; card data stays with Stripe / Razorpay | To bill for subscriptions and keep the records tax and company law require |
| Security and activity logs | Sign-in and security events, and who changed what in a workspace | To keep accounts and data secure, investigate misuse, and give businesses an audit trail |
| Consent records | Your privacy choices with the date, IP address and browser at the time | To prove what you agreed to and when |
| In-app usage analytics | Which features, commands and shortcuts are used (counts, not your business data) | To improve the product. On by default; switch it off any time in Settings › Data & privacy |
| Email delivery logs | Which service emails were sent to you and whether they were delivered | To deliver and troubleshoot service emails |
| Website analytics | Page views and interactions on accountdesq.com | To understand how the site is used - only after you opt in (Section 6) |
| Product news emails | Your email address | Occasional product news - only if you opt in; service and security emails are always sent |
Our hosting providers also keep standard server logs (IP address, browser type, time) for a short period for security and abuse prevention. We do not sell personal information, and we do not share it for advertising.
AccountDesq relies on established infrastructure and service providers ("sub-processors") that hold industry-recognised security certifications such as SOC 2 or PCI DSS. Each is bound by data-processing terms that allow it to process personal data only on our instructions and only to deliver its service to us, under strict security and confidentiality obligations - never for its own purposes. We use sub-processors for:
We maintain a current list of our sub-processors, with the purpose and processing location of each. Customers can request it at any time through the contact details in Section 15.
Workspace and account data is stored in the United States, in data centres run by a major cloud provider. Our other providers may process data in the United States and other countries. Wherever it is processed, it is protected as this policy describes.
Depending on where you live, privacy laws give you rights over your personal data. We offer the same tools to everyone, and most of them work instantly in Settings › Data & privacy - no email needed:
Get a copy of your data
Correct it
Limit how it is used
Take a break
Delete your account
Close or delete a workspace (Owners)
| You want to… | How |
|---|---|
| Get a copy of your data | Request my data - a ZIP of everything we hold about you as a person (including receipts you uploaded). The download works for 7 days, only for you while signed in. Workspace Owners can also export a whole workspace. |
| Correct it | Edit your name, email or password in Settings › Profile, or send a correction request - we reply within one month. |
| Limit how it is used | Switch on Restrict processing (we stop everything non-essential), and switch off usage analytics or product news at any time. |
| Take a break | Deactivate your account - nothing is deleted, and you can come back by signing in. |
| Delete your account | Delete my account - see Section 10 for exactly what is deleted and what is kept. |
| Close or delete a workspace (Owners) | Close it (read-only, reopenable), or delete it permanently once closed - see Section 10. |
To protect you, sensitive actions ask you to confirm it is you again (your password or a one-time code sent to your email). There is no fee. If you can't use the self-service tools, email us (Section 15) and we will respond within one month. You also have the right to complain to your local data protection authority.
Deleting your account runs after a 14-day cooling-off period (or 24 hours, if you choose). We email you a link to cancel, and remind you 48 hours before it runs. Then:
When it is done you receive a certificate of deletion listing what was deleted, anonymized and kept, which anyone can verify on our website. If you are the only Owner of a workspace that other people use, you will be asked to hand it over or close it first - deleting a person never deletes a business.
Deleting a workspace (Owners only) requires closing it first, then runs after a 30-day cooling-off period. Every Owner is emailed with a link to cancel. All of its records, documents and activity history are deleted, and the payment provider is asked to delete the saved card details. We keep only our own invoices for its subscription. The law may require your business to keep its accounting records for years - export them before you delete.
Legal holds: if records are needed for a legal claim, an investigation or a dispute, we may place a hold on just those records. They are kept, unused, until the hold ends, then deleted automatically. Everything else is deleted as normal.
Your account
A workspace's business records
Data downloads (exports)
Security logs
Consent records
In-app usage analytics
Email delivery logs
In-app notifications
Our own invoices and billing records
Data under a legal hold
| Data | Kept for |
|---|---|
| Your account | While your account exists; deleted or anonymized when you delete it |
| A workspace's business records | Until an Owner deletes the workspace - the business decides, and the law often requires it to keep accounting records for 6 to 8 years |
| Data downloads (exports) | 7 days |
| Security logs | At least 24 months - they protect accounts against misuse and are not used for anything else |
| Consent records | 36 months after the account is deleted |
| In-app usage analytics | 13 months |
| Email delivery logs | 24 months |
| In-app notifications | 6 months |
| Our own invoices and billing records | As tax and company law require - in India, for example, 72 months from the due date of the annual GST return and 8 financial years under the Companies Act |
| Data under a legal hold | Until the hold ends |
Data downloads, notifications, usage analytics, email delivery logs and consent records are deleted automatically when their period ends.
See our Security page for how workspace data is protected - workspace isolation, role-based access, approvals, audit trails and encryption.
AccountDesq is a business tool for people aged 18 or over. It is not directed at children, and we do not knowingly collect personal information from anyone under 18.
We may update this policy to reflect changes in our practices or the law. The "Last updated" date shows the latest version. If a change materially affects how we use your personal data, we will tell account holders by email or in the app before it takes effect.
Most requests are fastest in Settings › Data & privacy. For anything else about this policy or your data - including a request you cannot make yourself - email sales@accountdesq.com. We reply within one month.
In short: use the free tools and nothing you type reaches our servers. Create a workspace and your business data is stored securely, isolated to your workspace and protected by role-based access - and you can download, correct, restrict or delete your own data yourself, any time.