The problem
Businesses running more than one warehouse often end up either aggregating all stock into one undifferentiated number (losing per-location accuracy) or tracking each location separately in disconnected spreadsheets, with transfers between them reconciled manually at both ends.
How AccountDesq solves it
Warehouse is a first-class entity in AccountDesq, with stock balances naturally scoped per location. Moving stock between warehouses is a dedicated transfer workflow with its own ledger posting, not a manual adjustment at each end. Staff access can be scoped to specific warehouses, enforced by Postgres row-level security as well as the application layer.
How it works, step by step
Set up each warehouse
Model your actual locations, with zones and bins where useful.
Track stock per location
Balances are naturally scoped to the warehouse they're held in.
Transfer between locations
A dedicated workflow moves stock with a proper GL posting on both sides.
Scope access accordingly
Staff see and act on the warehouses relevant to their role.
Connected to the rest of AccountDesq
Nothing here works in isolation - it posts through the same ledger as everything else.
In practice
A distributor's central warehouse runs low on a fast-moving item while a regional warehouse has excess. A transfer moves stock between them as a tracked, auditable action - not a manual stock-out entry at one location and a manual stock-in entry at the other that might not match.
What this means for your business
- Accurate, per-location stock visibility instead of one aggregated number.
- Transfers between warehouses are auditable, not two disconnected manual adjustments.
- Access control that scales as you add locations, enforced at the database layer.
Frequently asked questions
Can I see stock levels per warehouse, not just in aggregate?
Yes - stock balances are tracked per warehouse as a core part of how inventory works in AccountDesq.
How are transfers between warehouses recorded?
As a dedicated transfer workflow with its own GL posting, not a manual adjustment made separately at each location.