The problem
Invoicing tools that live outside your accounting system create a manual step: you create the invoice somewhere, then someone has to make sure it also shows up correctly in the books and in receivables aging. Recurring or subscription-style billing makes this worse - forgetting to reissue an invoice on time is a common, quiet source of late payments.
How AccountDesq solves it
Invoices in AccountDesq move through a real status machine (draft → issued → paid/void), post to the ledger the moment they're issued, and immediately become visible in AR aging and the collections view. For repeat billing, a cron-driven recurrence engine generates new invoices from a saved template on schedule, so recurring customers don't depend on someone remembering to reissue.
How it works, step by step
Build the invoice
Add line items from your catalog, apply the relevant tax rate from AccountDesq's tax engine, and attach the customer.
Issue it
Issuing posts the invoice to the ledger and starts its receivables-aging clock; a shareable public link goes to the customer.
Track status automatically
Payment status updates as payments are recorded and allocated against the invoice - no manual status flag to remember to change.
Automate the repeats
For recurring customers, save the invoice as a recurring template and the scheduler issues new invoices on the cadence you set.
Connected to the rest of AccountDesq
Nothing here works in isolation - it posts through the same ledger as everything else.
In practice
A design agency on monthly retainers sets each client up as a recurring invoice template once. From then on, AccountDesq issues the invoice automatically every month, it posts to the ledger the same way a one-off invoice would, and it shows up in AR aging exactly like any other invoice if the client is late paying.
What this means for your business
- Recurring revenue doesn't depend on someone remembering to send the invoice.
- No separate 'sync to accounting' step - an issued invoice is already in your books.
- Real-time visibility into which invoices are overdue, because status is driven by actual payment allocation, not a manually updated flag.
Frequently asked questions
Does AccountDesq support recurring invoices?
Yes - a scheduler-driven recurrence engine generates invoices automatically from a saved template on the cadence you define.
Do invoices post to accounting automatically?
Yes. Issuing an invoice posts it to the ledger immediately - there's no separate bookkeeping step.
Can customers pay directly from the invoice?
Each invoice has a public, shareable link for the customer to view it; payment recording and allocation happen in the Payments and Receivables modules.