The problem
Chasing overdue invoices with a spreadsheet or a generic aging PDF means the moment it's exported, it's already out of date - and advance payments or credit notes often live outside the system entirely because there's nowhere real to put them.
How AccountDesq solves it
AR aging updates automatically as invoices are issued and paid - it's never a stale export. The Settlement Engine applies customer advances and credit balances against open invoices without a manual journal entry. Promises-to-pay are logged as real, trackable records, disputes get their own workflow instead of cluttering the collections queue, and the collections center prioritizes which accounts need attention next.
How it works, step by step
See what's overdue, live
AR aging buckets reflect real invoice and payment data at all times.
Apply advances and credits
The Settlement Engine matches them against open invoices automatically.
Log promises-to-pay
Track a customer's commitment against a real record, not a memory.
Work the collections center
Follow the system's prioritized view instead of scanning the full aging report yourself.
Connected to the rest of AccountDesq
Nothing here works in isolation - it posts through the same ledger as everything else.
In practice
A wholesaler's customer sends a partial advance ahead of their next order. The Settlement Engine records and holds that advance as a credit balance, ready to apply automatically against the customer's next invoice - instead of living in a side note that someone has to remember when the invoice comes due.
What this means for your business
- AR aging you can trust because it's never a stale export.
- Advances and credits tracked as real balances instead of a side spreadsheet.
- A collections workflow that tells you who to follow up with next, not just a static report.
Frequently asked questions
What's the difference between AR aging and a Settlement Engine?
AR aging shows how overdue open invoices are. The Settlement Engine is the part of Receivables that applies customer advances and credit balances against those invoices, so prepayments and credits don't have to be tracked separately.
Can I track a customer's promise to pay by a certain date?
Yes - promises-to-pay are logged as real records with their own status, and the collections center follows up when a promised date passes.